Privacy policy for suppliers and service providers
We, Hilgenberg GmbH, Strauchgraben 2, 34323 Malsfeld, Germany, phone: +49 (0) 56 61 73 03 0, E-Mail: info@hilgenberg-gmbh.de, set out below which of your data we process. Should you have any questions concerning data protection, just contact our data protection officer at hilgenberg-gmbh@dsb-moers.de. Further contact information can be found here: www.dsb-moers.de.
Purpose of the data processing
Purpose of the data processing is the contract initiation and contract execution on the basis of Art. 6 para. 1 lit. b GDPR
Categories of recipients
In the context of the provision of services for special sectors we use service providers that have been contractually obligated to maintain confidentiality and protect data in the event that access to personal data cannot be excluded. This category of recipients includes: service companies for IT consulting and administration, maintenance, disposal of paper and data carriers, external consultants for data protection, occupational safety, quality management, online services for the design of our operating procedures (e.g. e-mail server), service providers for sanctions list reconciliation and for accounting services. Data disclosure to authorities requires the existence of overriding statutory provisions. A transfer to third countries is not provided for.
Storage period and deletion of data
Your data will be stored for the duration of the contract; at the end of the contractual relationship, we are obliged to retain the tax-relevant documents for 10 years after the annual accounts and calendar year end. Subsequently, the data will be deleted.
Sanction list screening
We are legally obliged by Regulation (EC) No. 881/2002, Regulation (EC) No. 753/2011 and Regulation (EC) No. 2580/2001 to carry out a sanction list screening. The legal basis for data processing is Art. 6 para. 1 lit. c GDPR. For this purpose, your contact data (name and address) will be transmitted to a service provider, who is separately bound to maintain confidentiality and protect data, for comparison with the sanctions lists of the EU. Your data will only be processed for the purpose of the sanction lists screening and will be deleted after the statutory retention period has expired.
Your right to information, rectification, erasure, object and data portability
You may avail yourself of your rights to access, rectification and erasure of data at any time. Simply contact us using one of the methods described above. Should you require data to be deleted, which we are still legally obligated to retain, access to your data will be restricted (blocked). The same applies to your right to object. You may avail yourself of your right to data portability if the recipient and ourselves have the technical means.
Right to lodge a complaint
You have the option at any time to lodge a complaint with a data protection supervisory authority.
Provision obligation
Without providing correct data, the conclusion of a contract may not be possible.
Status: 11.05.2023